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Use the Send Invitation option to invite a collaborator to share a project or run, and to manage collaborator access to shared resources. The shared project or run is visible to the collaborator when they are logged in to their account.
Use this option when you want greater control over who can view your data. For information about using a unique URL that can be used to invite a large group of people, see Share by Link.
When you share a project with a collaborator, the collaborator is granted read-only access to related biosamples, libraries, analyses, and data sets. You can optionally allow write access to the project, which allows collaborators to launch apps that write to the shared project.
When you share a run, related entities are not shared, however the names of entities might be visible in run details.
Select a project or run.
Select Share, then select Send Invitation.
Enter the email address for the collaborator.
[Optional] If you are sharing a run and want to share run data only, clear the Share Associated Project checkbox.
Select Add Collaborator.
[Optional] If you are sharing a project, select the access level.
Read Only—The collaborator can view data.
Write—The collaborator can launch apps that write to the project.
Select Save Settings.
Use the Send Invitation option to manage collaborator permissions. You can review the list of collaborators, change the access level for a project, or revoke access to a run or project.
Select the shared project or run.
Select Share, and then select Send Invitation.
In the Collaborator Settings section of the Share dialog, change or revoke collaborator access.
Select Save Settings.
The collaborator list uses the email address of the personal account or workgroup owner. Because users can accept shares on behalf of workgroups, the listed collaborator might not be the same as the user who received the invitation to share.
Runs and projects have separate permissions. When you change access to a project, access to shared runs is not automatically changed.
The following tables list the data read and write permissions after shares and transfers associated with projects and runs.
For Shared Resources:
For Transferred Resources:
Entity
Access in Shared Project
Access in Shared Run
Project
Shared as read-only. The owner retains read and write permissions.
Not shared unless explicitly included when the run is shared.
Run
Associated runs are shared as read-only. The owner retains read and write permissions.
Shared as read-only. The owner retains read and write permissions.
Biosamples
Associated biosamples are shared as read-only. The owner retains read and write permissions.
Not shared. Some names might be visible on the run details biosamples page.
Libraries
Associated libraries are shared as read-only. The owner retains read and write permissions.
Not included.
Pools and Lab Requeues
Associated pools and lab requeues are shared as read-only. The owner retains read and write permissions.
Not included.
Analyses
Associated analyses are shared as read-only. The owner retains read and write permissions.
Not included.
Datasets
Associated datasets are shared as read-only. The owner retains read and write permissions.
Not included.
Entity
Access in Transferred Project
Access in Transferred Run
Project
The transferee is the new owner and has read and write access. The original owner loses all access.
Not included.
Run
The transferee is the new owner of the run and run files. FASTQ files are excluded from the transfer.
Biosamples
Ownership does not transfer. Associated biosamples are shared as read-only. The owner retains read and write permissions.
Ownership is not shared or transferred. Some names might be visible on the run details biosamples page.
Libraries
Ownership does not transfer. Associated libraries are shared as read-only. The owner retains read and write permissions.
Not included.
Pools and Lab Requeues
Ownership does not transfer. Associated pools and lab requeues are shared as read-only. The owner retains read and write permissions.
Not included.
Analyses
Ownership does not transfer. Associated analyses are shared as read-only. The owner retains read and write permissions.
Not included.
Datasets
Ownership does not transfer. Associated datasets are shared as read-only. The owner retains read and write permissions.
Not included.
Use analysis delivery status to track the delivery of analysis reports or to make sure that analyses for test runs or R&D projects are not shared with customers.
Use the Biosample Workflow to specify an initial delivery status.
Select Analyses.
Select one or more analyses from the list.
Select Status, point to Change, and then select Analysis Delivery Status.
In the Change Delivery Status dialog, select the Change status to drop-down arrow, and then select a delivery status.
[Optional] Add a comment.
Select Save.
You can share project and run data outside your workgroup in two ways:
Invite individual collaborators by email.
Generate a unique URL invitation that can be shared with anyone.
Collaborators can accept shared data to a personal or workgroup account, and then view the data when they are signed into that account.
When you share data, you maintain ownership and write access. If you delete the data, your collaborators lose access to it. For information data access and transferring projects or runs to new owners to allow permanent access, see Data Access After Share or Transfer and Transfer Ownership.
Transfer analysis files using any of the following methods, then use the analysis delivery status to track the delivery progress.
Share or transfer project in BaseSpace Sequence Hub. See Share a Project or Run With Collaborators.
Share outside of BaseSpace Sequence Hub using BaseMount or a custom script. See the developer documentation at developer.basespace.illumina.com.
Download and share the files outside of BaseSpace Sequence Hub. See Download Files.
Use the Get Link option to share a run or project with any collaborator who has access to the invitation link. This option is an easy way to share project or run data without having to specify email and set permissions.
When you activate a link and share the URL, collaborators can accept the invitation and view the data in their account. When the link is deactivated, access is limited to collaborators who have already accepted the invitation.
Select a project or run.
Select Share, then select Get Link.
Select Activate.
Copy the URL to share with collaborators.
To deactivate the link, navigate to the project or run, select Share, point to Get Link, and then select Deactivate.
The deactivated URL is permanently disabled and cannot be reactivated. To enable sharing again, activate a new link.
Runs and projects have separate permissions. When you share a run, the associated project is not automatically shared. Biosamples and other resources are not accessible to collaborators of a run.