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Manage Workgroups

Enterprise domain administrators can create workgroups, rename workgroups, and assign administrators. Workgroup administrators can also add or remove workgroup users.

Create Workgroups

Assign Administrators

Remove Administrators

Manage User Access

Access Workgroups

You can access your workgroups through the Account drop-down list.

When you are in your personal account, your name is displayed next to the Account drop-down arrow.

If you are in a workgroup, the workgroup name is displayed.

To return to your personal account, select Personal in the Account drop-down list.

When you use a workgroup to access BaseSpace Sequence Hub, you use the group account. This account has different data, settings, and resources than your personal account.

Create a Workgroup and Assign Admins

With an Enterprise subscription, the domain administrator can create multiple workgroups and assign one workgroup administrator to each group.

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
From the Dashboard, select New.
In the Create Workgroup dialog box, enter the workgroup information.
1. Enter a unique workgroup name in the Name field.
2. Enter a description of the workgroup in the Description field.
3. Enter the email for the person you want to be the workgroup administrator in the Administrator E‑mail field.
4. [Optional] To create a collaborative workgroup that include users outside your Enterprise domain (for example, a core lab), select the Enable collaborators outside of this domain checkbox.
5. Select Create.

Users in your workgroup can incur costs related to data storage, compute, and analysis. To share project and run data only, use the Get Link or Share options. For more information, see Share a Project or Run With Collaborators.

Rename a Workgroup

If you are an administrator, you can rename a workgroup in BaseSpace Sequence Hub by doing the following:

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select the workgroup you want to rename.
Select Change Settings.
In the dialog box, enter the new name.
Select Save.

Add Users to a Workgroup

The workgroup administrator adds users to a workgroup. A workgroup can contain an unlimited number of users.

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select a workgroup in the Dashboard.
Select Users.
Select Invite.
In the Invite new user dialog box, enter the email addresses for the users you want to add. Enter one address per line or as a comma-separated list.
Select the BaseSpace Sequence Hub drop-down list, and then select the access level.
- No Access—The user does not have access to the workgroup.
- Has Access—The user has access to the workgroup. This is the default selection.
[Optional] Select the access level for regional instances or other products available to the workgroup.
Select Grant access.

The invited user receives an email invitation and a dashboard notification. Email Illumina Technical Support to revoke an invitation to someone who is not a registered user of BaseSpace Sequence Hub.

Remove Users from a Workgroup

The workgroup administrator removes users from a workgroup.

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select the Workgroup drop-down list on the Settings page, and then select the appropriate workgroup.
Select Users.
Select the checkbox for each user you want to remove.
Select Remove.

Add Admins to a Workgroup

The workgroup administrator adds administrators to a workgroup. A workgroup can contain an unlimited number of users.

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select a workgroup in the Dashboard.
Select Overview.
Select Invite.
In the Invite to workgroup administration dialog box, enter the email addresses for the administrators you want to add. Enter one address per line or as a comma-separated list.
Select Grant access.

The invited user receives an email invitation and a dashboard notification. Email Illumina Technical Support to revoke an invitation to someone who is not a registered user of BaseSpace Sequence Hub.

Remove Admins from a Workgroup

You can remove an administrator from a workgroup, or you can revoke their administrator access and keep them in the workgroup as a basic user.

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select a workgroup in the Dashboard.
Select Overview.
Select the checkbox for each administrator you want to remove.
Select Remove.
To remove the administrator from the workgroup, select Remove these users from this workgroup.
Select Remove.

Manage User Access

View and change access levels for workgroup members:

Select Settings from the Account drop-down list.
On the Settings page, select Account, and then select Manage Workgroups. The Workgroup Admin Console opens.
Select Users.
Select the checkbox for each user you want to change.
Select Change Access.
Select the access level for each region and product.
Select Change access.

The dropdown selections show the default access levels, which may differ from the access levels currently assigned to the user.