# Manage User Access

This section describes two tasks that Clarity LIMS administrators are often required to perform:

* Temporarily prevent a user from logging in by archiving the user.
* Email a link to a user that allows them to reset their Clarity LIMS password.

{% hint style="info" %}
While Clarity LIMS does not enforce password changes, for best practice and security, we recommend that user passwords are changed frequently.
{% endhint %}

### Archive a User

1. On the main menu, select **Configuration**.
2. Select **User Management**.
3. Select the **Users** tab to see a list of all current active and archived users in the system, categorized by role.
4. Select the user to archive.

   The details for the selected user display in the User Details area on the right. The Status slider displays the current status of the user.
5. Select **Archived** to temporarily archive the user.
6. Select **Save**.

By default, every new user created in Clarity LIMS is an active user and can sign in to Clarity LIMS with their username and password.

### Reset a User Password

1. On the main menu, select **Configuration**.
2. Select **User Management**.
3. Select the **Users** tab to see a list of all current active and archived users in the system.
4. Select the user whose password is to be reset.

   The details for the selected user display in the User Details area on the right.
5. Select **Login and Passwor**d and select **Reset password**.

   This sends the user a link that allows them to reset their password.

   **NOTE**: The new password must satisfy the following requirements:

   * Contain at least 12 characters
   * Contain at least one special character (# $ % ? ! @, etc.)
   * Contain at least one number
   * Contain at least one lowercase letter
   * Contain at least one uppercase letter

The Send login instructions option sends the user the following information:

* The URL for the login screen.
* Instructions on how to set their login password.
* This email is sent automatically when a new user is created, but you may occasionally need to resend it.