Workgroups
Last updated
Last updated
Workgroups are groups of users that can share projects and data. You can view an overview of the workgroups in your domain by clicking on the "Workgroups" tab. For each workgroup, you will see the following information:
Collaboration: Indicates whether your workgroup allows collaboration with users outside the domain.
Description: A description of the workgroup.
Owner: The owner of the workgroup.
Created On: The date the workgroup was created.
Active Workgroup: Selected workgroups are in use. Deselecting a workgroup will permanently delete it, and this action cannot be undone.
Workgroups can be created by domain administrators. To create a new workgroup, click the +New button.
Provide a workgroup name, description, and administrator email. Optionally choose to enable collaborators outside of the domain to add users from other domains to the workgroup. This setting cannot be changed after the workgroup has been created.
To view the details of a workgroup, click on the workgroup name. This will redirect you to a screen with additional details outlined below.
From the left-hand navigation menu, you can navigate to the following tabs to view and edit details about your workgroup:
Admins: Manage administrators, owners, and description of a workgroup
Users: Manage existing users and invite new users to a workgroup
Pending Invites: Manage all pending invitations to users of this workgroup
Applications: Manage user access to applications associated with this workgroup
In the Admins tab, you will see an Overview screen displaying details of your workgroup. You can update the name, description, and owner of the workgroup by clicking "Change Settings."
In the Administrators section, the names and usernames of the workgroup admins will be listed. The roles of each administrator are also listed below each name.
To invite a new admin, click the "Invite" button on the right-hand side and enter the email address of the user you want to add. If you would like to add multiple administrators at once, you can specify multiple email addresses with a comma-separated list. Note that the email format must match the Allowed Emails specified in the Domain tab.
Remove Admin
To remove an admin, select the checkbox next to their name and click the "Remove" button on the right-hand side. A popup will appear to confirm whether you want to remove the admin. Leave the box checked to remove the user from all roles in the workgroup. Uncheck the box if you want to keep the user in the workgroup but remove only their admin permissions.
The Users tab will display the total number of users in the workgroup, along with a table listing all the applications each user has access to. This includes all the workgroups the user is part of that have access to different applications. "Has Access" will appear for applications the user can access, while a dash will indicate applications the user does not have access to.
You can click on a user's name to open a detailed view showing which workgroups the user is part of and the applications those workgroups have access to.
To invite a user, click the "Invite" button on the right-hand side. This will open a pop-up where you can enter the email address of the user you wish to invite. You can specify more than one email address using a comma-separated list. Note that the email format must match the Allowed Emails specified in the Domain tab.
You can then choose whether the user has access or no access to the different products available to the workgroup. Select the option to "Invite via public Illumina account" if the user you are inviting has a public Illumina account. To invite via collaborative enterprise, you will need to configure the collaboration domains, which can be done under Domain > Collaboration Management. Click "Grant Access" to grant the user access.
To change the access for a user or users, select the checkbox next to their name(s) and click the "Change Access" pencil icon on the right-hand side. The emails of the selected users will appear in the Users dialog. Update the applications the users have access to, and click "Grant Access" to save the changes.
To remove a user or users, select the checkbox next to their name(s) and click the "Remove Access" icon on the right-hand side. A dialog will open where you can confirm that the user should be removed. Click "Remove" to confirm.
Note that workgroup administrators and owners cannot be removed. These users will be skipped from the list of users to remove, and a warning message will be displayed.
To remove a workgroup administrator or workgroup owner, you must first remove their administrator/owner role. Refer to the "Admins" tab above for instructions on how to do so.
In the Pending Invites screen, you can see which users have not yet accepted their invites, as well as the applications and roles they would be granted upon accepting their invitation. From here, you can click "Resend Invitation" to send the invitation again.
Under the Applications tab, you'll see a tab for each application your workgroup has access to. By clicking on an application, you'll see a list of users in the workgroup who have access to it. From this screen, you can invite new users to the workgroup and modify access. See the sections above for information on how to do so.
To manage domain access, click the "Manage Domain Access" button. This will redirect you to the Domain tab. For more information on domain management, refer to the Domain section.
