> For the complete documentation index, see [llms.txt](https://help.connected.illumina.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.connected.illumina.com/account-management/usage-explorer.md). # Usage Explorer The Illumina Usage Explorer allows you to track your usage costs across Illumina cloud products with detailed insights and trends. ## Access Usage Explorer To access the Usage Explorer, log in through the [domain login URL](https://ilmn.login.illumina.com/platform-home/#/home), and navigate to the [product dashboard](/account-management/platform-home.md). From there, select "Usage Explorer" from the list of available applications. The Usage Explorer can also be accessed by clicking the top left waffle menu and selecting "Usage Explorer".

Access Usage Explorer from Waffle Menu

To access the Usage Explorer, login through the [Illumina login](https://login.illumina.com/login) to go to BioInsight Platform. From there, select “Usage” from the left navigation menu.

Access Usage Explorer from Left Navigation Menu

The usage shown here depends on your level of access to the Illumina software i.e. Domain Admin or User or Workgroup. For example, a domain admin has access to all domain usage, including users, workgroups, and ICA projects, while a workgroup or ICA project admin has access to usage within that specific workgroup or project, respectively. ## Overview The Overview tab gives an overall summary about your usage and displays Trends and details of your usage data with a chart and a table at the granularity you choose. Also, provides a range of features to help you understand and optimize your resource usage such as Usage Reports, Cost Breakdown and Notification Alerts.
### Summary Below the chart, a table summarizes the data and can be exported as a CSV file. The usage shown depends on several factors including your subscription and admin status. For example, a domain admin has access to all domain usage, including users, workgroups, and BioInsight Platform Core (formerly ICA) projects, while a workgroup or Platform Core project admin has access to usage within that specific workgroup or project, respectively. The **Summary** section at the top of the Overview tab gives you a quick look at your account balances. Balances are separated into two categories: Post-paid balances - Once your BIC usage goes beyond your prepaid BIC balance, your remaining monthly BIC usage will be invoiced on the first day of the following month.\ Pre-funded balances - Shows your current prepaid BIC and sample balance. You can purchase additional BIC directly from this section by clicking "Purchase more BIC". Some of the Software consumables are **BIC**, ICI **Samples**, EMG Samples, PRS Samples and are charged based on the type of services. To learn more about software consumables and its pricing visit [Software Billing](/account-management/software-billing.md) page.
Domain admins have access to click "View account information" in the top right corner to see additional details about your account, subscription, and payment method.
### Monitoring The **Monitoring** section provides a snapshot of your usage **History** with regards to Cost unit balance for the Software consumables (Cost units are the prepaid currency for services or products at Illumina).\ This section gives insights into consumption for the current month, quarter, and year, and details about your total storage space by tiers: **Standard and Archived**.\ You can also purchase more of the Cost units by clicking on the **Purchase more** external link. The **Monitoring** section provides at-a-glance visibility into your storage footprint, support tier, and budget status. \\ \ Current total storage - Displays your total data stored, separated by **Standard** and **Archived** tiers. For data you don't need to access frequently, archiving it can reduce ongoing storage costs. \\ Support Tier - Shows your current support plan level (e.g., Basic). \\ Budget alerts - Set a monthly BIC budget and receive notifications when spending approaches your threshold. Toggle budget notifications on, then click "Edit budget settings" to specify a BIC threshold and add email recipients who should be notified.
{% hint style="info" %} Budget notifications help you avoid unexpected costs by alerting you before your monthly usage exceeds the amount you've planned for. You can change or turn off the budget at any time. {% endhint %} Domain admins can manage usage by setting a budget threshold, and if set it will display in the summary section. To set a budget threshold, switch on the budget notifications toggle. You can see the percentage of your total usage of Cost unit next to the toggle. Click "**Edit budget settings**" to set a cost unit threshold and can share the budget threshold to any members of the domain via email.
### Trend & Details The Trend & Details section gives you the ability to filter, group, and explore your usage. The controls on the right side have a variety of options (listed below in Filter options Table) that allow you to examine your data at the granularity you choose. Above the chart, usage and storage metrics such as Total usage, Monthly average, Standard storage and Archive storage are displayed that update with the filter settings.
You can use the following options and filters to customize usage data for trend and details: ### Filter Options Table | Filter Name | Type | Description | Example Values | | ---------------------------------------------------------------------------------------------------------------------------------- | ----------- | ------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------- | | **Date Range** | Date picker | Filters usage data for the selected period of time. | 08/06/2024 – 08/06/2025 | |


The default range is set to one year to date. You can also set this to Monthly, Quarterly, Yearly, 5 years or 10 years.

| | | | | **Time Granularity** | Dropdown | Filters usage data for the selected time range. | Monthly, Yearly or Daily based on the selected time period. | | **Group By** | Dropdown | Filter usage data for the selected group. | Category, Usage context, Region, Product, Usage type etc., | | **Cost Unit** | Dropdown | Filter usage data for the selected cost unit. | BIC, Samples, GEs etc., | | **Category** | Dropdown | Filter usage data for the selected usage category. | Storage, Compute and Transfer. | | **Product** | Dropdown | Filter usage data for the selected product | Basespace sequence hub, BioInsight Platform Core etc., | | **Usage contexts** | Dropdown | Filter usage data for the selected Usage contexts. |

User, Workgroup, ICA project etc.,

| | **User/Workgroup/ICA Project** | Dropdown | Based on the usage context selected you can further filter your usage by selecting a specific user or workgroup or ICA project. |

User -
Workgroup – Arrays, Test workgroup etc.,
ICA project – Frankfurt, GDA project etc.,

| | **Usage types** | Dropdown | Filter usage data for the selected Usage type. | Standard storage, Archive storage, ICA compute, ICA bench storage etc., | | **Regions** | Dropdown | Filter usage data for the selected geographical region of usage/storage. | London, Canada etc., |
Below the chart, a table summarizes the data based on the applied filters and can be exported as a CSV file. ## Allowances, plans & rates ### Balance Displays the total amount of available prepaid BIC on your account, either through savings plans or at list price. If no prepaid balance is available, usage will be invoiced monthly at list price. ### Allowances Allowances are product-specific usage units that are consumed before your BIC balance. ### Discounts & Custom Rates Savings Plan discounts — If you have an active Savings Plan, the associated discount is applied to eligible usage. \\ \ Custom rates — contracted that rates only apply to specific usage types. Not all usage is covered by custom rates. \\ \ In all cases, the best available rate is automatically applied to each usage event. ## Reports The Reports tab allows you to download detailed usage reports in CSV format. Usage costs are reported at the most granular level available. \\ \ To generate a report: \\ \ 1\. Select the report type from the "Report" dropdown (e.g., BIC, Samples, All). \\ 2\. Choose a date range from the "Date range" dropdown (reports are available by month). \\ 3\. Click "Download report" to export the CSV file. \\ \ The downloaded report contains line-item detail for each usage event in the selected period, including product, usage type, context, quantity, rating mechanism, and cost.
Selecting 'Other' from the Date Range filter allows you to choose a custom date range, up to three months.
By default, the reports are generated in the latest usage report format, which is more detailed, but the legacy option is also available to support existing processes.
The Latest reports provides comprehensive details about User account, Usage metrics and associated costs such as: 1. **Usage ID** - Random IDs generated for each of the usage. 2. **UC Name** - Customer name registered in the Illumina software system. 3. **Billable Account ID** - A unique ID for the account/domain. 4. **Account Name** - Associated account or domain name of the user. 5. **Account Type** - Type of the associated account such as domain or workgroup or user. 6. **Usage Context** - Name of the Usage Context Type e.g. For 'project' Usage Context Type the Usage context is 'Migration'. 7. **Usage Context Type** - Type of the context of usage e.g. User or Workgroup or Project. 8. **User Name** - Name of the user who used/consumed the usage i.e email id of the user. 9. **Product** - Name of the product the user has availed in Illumina e.g. Illumina Connected Analysis etc., 10. **Usage Type Description** - Description of the usage type e.g. Standard storage, Archive storage etc., 11. **Quantity** - Total quantity of the usage unit. 12. **Usage Unit** - Unit of usage e.g. TB-Months, BIC, Samples, etc. 13. **Category** - Category of usage e.g. Storage, Compute and Transfer. 14. **Usage Timestamp** - Date and time of the usage. 15. **Region** - Geographical region of usage/storage. 16. **Metadata** - Any additional information about the usage if available. 17. **Billing Date** - The date on which your usage charges are processed and billed 18. **Cost Unit** - The currency used to pay for the service or product (for example, BIC, Samples, or other prepaid units). 19. **Pricing Mechanism** - The pricing model applied to this usage event, such as an allowance, savings plan discount, or usage rate discount. 20. **List Rate** - The standard published rate for this type of usage before any discounts or pricing adjustments are applied. 21. **Applied Rate** - The actual rate used to calculate the cost of this usage event after any applicable pricing mechanisms have been applied. 22. **Cost** - The total cost of the usage event, calculated as **Quantity × Applied Rate**. 23. **Cost Saved** - The amount saved on this usage event due to a pricing mechanism, calculated as the difference between the List Rate and the Applied Rate. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://help.connected.illumina.com/account-management/usage-explorer.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.